Meetings

Crush Your Next Big Project…It Will Only Take 15 Minutes

Sometimes a project feels so big you don’t know where to begin. Or maybe it’s not so huge, but it feels easier to check your phone than starting what needs to get done.

Here’s a trick to shake off that paralysis of getting started:

Set yourself a timer for 15 minutes.

Really? 15 minutes? Yes, really.

I’m doing it right now – I’m using my own advice to get this newsletter out to you fantastic people!

I’ve found that 15 minutes is just a small enough chunk of time I can convince myself to just say no to one more cute cat video, put my head down, and start chipping away at what I need to do.

And, 15 minutes is just long enough to get into the groove and want to keep jamming out on what I’m working on. Maybe set that timer for another round and see if I can finish something faster than I expected!

Bonus tip: Set the timer, then hide your phone. Temptation? What temptation?

Conversketches 6 15 Minutes

What takes less than 15 minutes? Getting in touch to bring your upcoming event to the next level with visuals and creative process design to facilitate lasting action.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Karina Signature_100.png




Where in the World is ConverSketch?

Dallas:  Supporting a C-Level leadership retreat through reflective and challenging conversations around how to work together to be a better team.

Dallas: Supporting a C-Level leadership retreat through reflective and challenging conversations around how to work together to be a better team.

Washington, DC:  For Part 2 of the Future Earth Sustainability 2.0 workshops mapping the future of sustainability research.

Washington, DC: For Part 2 of the Future Earth Sustainability 2.0 workshops mapping the future of sustainability research.

Denver:  Supporting a collaborative of emergency management partners as they tackled design thinking, priorities, and mapping their time line moving forward.

Denver: Supporting a collaborative of emergency management partners as they tackled design thinking, priorities, and mapping their time line moving forward.

Northern Colorado:  Capturing a leadership training on how to walk the talk to build and instill trust in teams at hospitals.

Northern Colorado: Capturing a leadership training on how to walk the talk to build and instill trust in teams at hospitals.

In the Studio:  Working digitally and remotely for  Visuality  as their European-based team captured the Global Water Partnership Annual Meeting which “followed the sun” around the globe! Here’s a snipped from the discussion in China about the importance of working collectively.

In the Studio: Working digitally and remotely for Visuality as their European-based team captured the Global Water Partnership Annual Meeting which “followed the sun” around the globe! Here’s a snipped from the discussion in China about the importance of working collectively.

The Other AI

You know when you’re having a conversation with someone you admire, and pretty much every other sentence they say blows your mind?

Last fall I had the joy of getting to sit down with one of those people in my life, Heather Martinez, and something she casually dropped has been bouncing around inside me for months as I figure out how to chew on it and what it means for my graphic facilitation practice.

We were talking about process design for facilitating meaningful conversations, and I was gushing about Design Thinking and how complementary visual thinking is to that process.

Then Heather says something to the effect of “Yeah, but you can’t prototype humanity or emotions. That’s why I love Appreciative Inquiry!”

That brought me up short. I’ve dabbled with Appreciative Inquiry (or AI– not artificial intelligence AI), but with that statement, I immediately felt like it was a tool I needed to learn more about.

And this past week, the amazing and talented Christine Whitney-Sanchez facilitated over 700 IT professionals from across Arizona State University using Appreciative Inquiry and Open Space to build community, understand what’s most important to these people, and where to prioritize resources for the next year.

I think Appreciative Inquiry is a rad tool because it focuses on positivity, storytelling, human connection, discovery, and designing a path toward action. Unlike a lot of process design, it doesn’t assume to know the answers.

Here are the 5 D’s of Appreciative Inquiry, and you can learn more at this link.

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Interested in applying Appreciative Inquiry to a question in your organization?

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

karina branson signature





Where in the World is ConverSketch?

Provincetown, Massachusetts: Graphic recording for the second annual Broto Conference on Art and Climate Change where artists of all mediums and walks discussed how art could be used to scale climate action globally for good.

Photo: Michael & Suz Karchmer

Photo: Michael & Suz Karchmer

Las Vegas, Nevada: With a group of engineers discussing the future of tech, trends, and big questions they’re thinking about. I can’t share much, but here’s one small illustration from my digital graphic recordings:

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Tempe, Arizona: Back with the amazing Arizona State University Technology Office (UTO) who convened IT professionals from across the University to have conversations about what matters most to them and how the UTO can support a more cohesive IT network across the entire campus. This image was created from responses from an app in real-time during 21 simultaneous sessions!

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Denver, Colorado: Supporting the work of Future Earth and H3Uni as they guided an esteemed group of individuals discussing the future of sustainability scholarship and how to address systems-level challenges to doing effective transdisciplinary sustainability research.

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Yeah, it was a busy eight days!

 

Digital, Paper, or Foam Board, Oh My! How to Decide Which Medium is Right for Your Event

Hey folks!

Have you ever organized an event for your organization? If you have, you know there’s a LOT more that goes into planning and pulling off a successful gathering than meets the eye.

If you’ve put weeks into organizing an event, you want it to go as perfectly as possible. So, naturally, you’ve hired a graphic recorder to visually capture notes in real-time. High five, you have got this on lock. Then, the graphic recorder throws this curveball at you:

“So, would you like me to work on paper or digitally?

As digital scribing has become more reliable and attainable, deciding whether to use paper, foam board, or projecting a tablet screen can feel complicated.

With all the other variables you’re managing, I’m here to help this decision to be an easy and fun one!

I often get the same question from clients: What are the pros and cons of each option? So, I’ve decided to pull inspiration from some other graphic facilitators, and create a tool to help you swiftly make a decision based on your needs.

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Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Karina Signature_100.png





Where in the World is ConverSketch?

Phoenix, Arizona:  Back at Arizona State University for the second ShapingEDU Unconference where Dreamers, Doers and Drivers got together to share ideas and strategies to better leverage technology for learning in higher education.

Phoenix, Arizona: Back at Arizona State University for the second ShapingEDU Unconference where Dreamers, Doers and Drivers got together to share ideas and strategies to better leverage technology for learning in higher education.



Houston, Texas:  With Houston Methodist Center for Neuroregeneration capturing presentations and discussions from a global group of neuroscientists and spinal researchers. We even witnessed  Mutton Bustin’  at the Houston Rodeo! Needless to say, my mind is blown after working with them (heh heh).

Houston, Texas: With Houston Methodist Center for Neuroregeneration capturing presentations and discussions from a global group of neuroscientists and spinal researchers. We even witnessed Mutton Bustin’ at the Houston Rodeo! Needless to say, my mind is blown after working with them (heh heh).

Out of the Studio: This new digitally illustrated video for local Northern Colorado business Streamside Solutions explains how their HVAC system software can save you energy, time and money…fast!

Washington, DC:   This week I’m back in DC working with the Environmental Defense Fund on the last in a series of systems thinking workshops on sustainable agriculture and pollinator habitat.

Washington, DC: This week I’m back in DC working with the Environmental Defense Fund on the last in a series of systems thinking workshops on sustainable agriculture and pollinator habitat.

And Nearly…In the Grand Canyon!  As a reminder, my next big adventure has been in the books for the past year – from  March 24-April 15  I will be rafting the Grand Canyon! Fortunately, I’ll be completely disconnected from phone and email during that time rolling on a river. Unfortunately, I won’t be available to partner with any clients during that time, but will look forward to opportunities to collaborate when I return. If you do have an event during this window, I can connect you with some highly qualified colleagues who can take care of you and your group!

And Nearly…In the Grand Canyon! As a reminder, my next big adventure has been in the books for the past year – from March 24-April 15 I will be rafting the Grand Canyon! Fortunately, I’ll be completely disconnected from phone and email during that time rolling on a river. Unfortunately, I won’t be available to partner with any clients during that time, but will look forward to opportunities to collaborate when I return. If you do have an event during this window, I can connect you with some highly qualified colleagues who can take care of you and your group!

Updates from the Field

The past two weeks have been filled with graphic facilitation, studio work, and graphic recording across Colorado. I wanted to share a few of my favorite parts of this recent work with you all!

Graphic Facilitation for the newly formed Colorado Project Learning Tree Council. Check out that huge garage door window! Too bad it was below freezing over the two day retreat.

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Graphic recording at a public outreach meeting in Custer County, Colorado, to help them capturing the complexity and make tangible their vision of the future!

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Graphic recording for a client working on a collaborative around the Colorado River Basin in the western US.

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How the Best Leaders Make Solid Decisions

In my last newsletter, I shared one characteristic that contributes to strong leadership. And while I think that listening is a key trait to great leaders, I’d like to dig a little deeper into a particular aspect of this idea: HOW and to WHOM they are listening.

Historian Doris Kearns Goodwin hits the nail on the head:

“Good leadership requires you to surround yourself with people of diverse perspectives who can disagree with you without fear of retaliation.”

What strikes me about this quote is how someone in a position of power could cultivate an environment that supports healthy disagreement. That last bit about “without fear of retaliation” speaks of a person who assumes good intentions even if the words are oppositional, who takes time to consider options, and who values critical thinking over a “yes-man”.

Additionally, there is power in WHO is delivering the message. If we receive a critical message, if we know it’s coming from a place of wanting us to do better, it’s easier to hear.

If you want to read more about the power of perspectives in effective, collaborative teams, check out my post here.

If you’d like to co-design a process that creates space for different voices and perspectives to think critically, to learn more about how graphic facilitation can support your team.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, Karina

Where in the World is ConverSketch?

Cortez Colorado  for Southwest Rural Philanthropy Days where over 300 nonprofit and funding participants brainstormed how to build a stronger community of giving in rural southwest Colorado.

Cortez Colorado for Southwest Rural Philanthropy Days where over 300 nonprofit and funding participants brainstormed how to build a stronger community of giving in rural southwest Colorado.



New York City  for the second of three workshops focused on modeling storm water and sea level rise in the City. Teams from five academic institutions are creating models of different storm scenarios so the City can develop informed emergency response strategies and priorities based on data.

New York City for the second of three workshops focused on modeling storm water and sea level rise in the City. Teams from five academic institutions are creating models of different storm scenarios so the City can develop informed emergency response strategies and priorities based on data.



Las Vegas  for a showcase and brainstorm session on innovation in the field of optometry exploring ideas like how to better leverage technology to serve a broader population of people who need eye doctors.

Las Vegas for a showcase and brainstorm session on innovation in the field of optometry exploring ideas like how to better leverage technology to serve a broader population of people who need eye doctors.



Ohio State University to capture the latest thoughts and innovations in cyber security.

Here's What I've Noticed About Great Leaders Across Sectors

One thing I love about my job is getting a unique slice of trends and conversations across sectors. In the past two weeks, I’ve had the pleasure of graphic recording and facilitating with a county government, a national foundation, a private tech giant, and a non-profit conservation organization (yes, I slept for the entire long weekend afterwards).

Some of the conversations these groups had were difficult – that’s often the case when groups have the courage to move beyond the same old ideas they’ve always had. These conversations have potential to be transformative…or not.

What can make the difference?

I’ve noticed that when leaders approach the conversation in a defensive way, that shuts folks down. But if they come in with two ears wide open and a humble mind, the results can be remarkable!

Often people are frustrated or critical because they don’t feel heard, so when leaders and decision-makers put themselves in a space of listening, then thinking about solutions, tension and hostility shift to tenacity to find a path forward together.

If you want to read more about listening...I've written about how to improve here, storylistening here, and different levels of listening here.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, Karina

Where in the World is ConverSketch?

From Adams County Children and Family Services in Denver, to the Buffet Early Childhood Foundation in Omaha, to Adobe in San Jose, to the Environmental Defense Fund in Fort Collins, August was buzzing! Here are a few highlights:

And speaking of buzzing…we also harvested honey from our beehive this weekend. Labor Day, indeed, but the rewards are sweet!

What Every Event Organizer Wants to Hear & How to Make it Happen

No matter what your job is, there’s a good chance you’ve had to organize some sort of meeting. And if you haven’t, you probably will. Whether it’s a regular small-team meeting or a massive annual conference, there’s often a lot more work put into organizing a well-run event.

So, first of all, for all you event organizers out there, I raise a glass to you and all the work behind-the-scenes or otherwise un-thanked you do!

Next, if you’re organizing a meeting/gathering/convening/conference/event/show, I want to give you something. Have you ever heard someone at an event you organized say something like…

“This was unforgettable!”

“This was the BEST conference I’ve ever attended!”

“I got SO MUCH out of that meeting!”

“I can’t WAIT to use what I learned with the rest of my team!”

...or even a simple “THANK YOU!”

These are just a few things you, as an organizer may be yearning to hear or overhear. Why? Those things mean your participants felt valued, saw something from a new perspective, that they were present and engaged, and that you’ve helped them do their jobs or live their lives better. And while there are heaps of ways you can create an event that is meaningful and participants love, I’ve got one sure-fire way to get people fired up (in a good way).

Bring in a graphic recorder.

Having someone visually scribing the content, listening for connections, or even for what’s not being said can catapult participants from looking at their phone screens under the table, to wondering how their ideas can be incorporated into the mural being created. Seeing visual summaries of conversations and discussions moves groups from “My idea” to “Our vision” and “Actions I can take”. It can give them tangible stepping stones to take what they learned and move forward, or help unravel a previously complex and mystifying topic.

So, the next time your team is starting to plan an important event, consider a graphic recorder, facilitator or scribe to support your participants, honor their time, and help them do the best thinking they can.

learn-to-draw-a-crowd-conversketch

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, Karina

Want to hear “You’re the BEST organizer I’ve ever had the pleasure of working with!” from your clients? Let’s talk about blowing their minds!

Where in the World is ConverSketch?

Turning Dull Trainings into Delightful Drawings:  The US Forest Service has to deal with a lot of challenging situations; if you live in the Western US, you probably know about the prolific wildfires this year. But did you also know the USFS is responsible for hazardous waste spills and clean up? I’m working to help explain the complexity of Spill Response Coordinators and how they work with other agencies when things get leaky. Here's a chart from the initial brainstorming session I facilitated.

Turning Dull Trainings into Delightful Drawings: The US Forest Service has to deal with a lot of challenging situations; if you live in the Western US, you probably know about the prolific wildfires this year. But did you also know the USFS is responsible for hazardous waste spills and clean up? I’m working to help explain the complexity of Spill Response Coordinators and how they work with other agencies when things get leaky. Here's a chart from the initial brainstorming session I facilitated.

Digital Scribing for ShapingEDU : Last spring I attended the ASU UnConference for on the future of higher education, technology, and meaningful learning for students. I'm in awe of how the organizers have carried the incredible energy of the 100+ participants forward into monthly video calls with participants from around the world on topics from the in-person event. The engagement was astounding, and I got to do live digital scribing while screen-sharing!

Digital Scribing for ShapingEDU: Last spring I attended the ASU UnConference for on the future of higher education, technology, and meaningful learning for students. I'm in awe of how the organizers have carried the incredible energy of the 100+ participants forward into monthly video calls with participants from around the world on topics from the in-person event. The engagement was astounding, and I got to do live digital scribing while screen-sharing!

Editing Cave:  Working on the final video for the Wildfire Risk Management Science Team, who use advanced mapping tools to help managers and responders make safer and more effective decisions about when and where to mitigate a wildfire.

Editing Cave: Working on the final video for the Wildfire Risk Management Science Team, who use advanced mapping tools to help managers and responders make safer and more effective decisions about when and where to mitigate a wildfire.

I'm Up to Something.

I’m up to something. And I really can’t tell you about it yet, because it’s top secret. But I CAN tell you about it in August, and if you’re in Northern Colorado, I’ll be sharing some details later this summer.

And although I can’t say much this week, here are a few things my graphic recording clients are saying:

Your work brought an element of clarity and action that I haven’t seen with this group in 10 years.
— Michael Wade Smith, University of Kansas
We have the chart you made two years ago and we hang it up at every quarterly meeting to remind us of our goals and where we want to go!
— CSU College of Liberal Arts
Your work helped transform a group of people who did not know how to talk to each other, or even really hear each other, into a plan for collaborative action. Thank you so much!
— Kate Brown, Ph.D.
The day was a success and we have you to thank! Your work was all anybody talked about the entire 30-minute bus ride.
— JBA Communications
You aren’t just an artist, you are a designer of stories.
— Tonya Malik-Carson, Colorado State University
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Want more secrets? Try this on business from the desert, these from visual thought leaders, and this one for creativity.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, Karina

Want people to be saying these kinds of things at your next event or meeting?

Where in the World is ConverSketch?

Detroit: Last week I headed up north and was pleasantly surprised by my first trip to Detroit. Working with Together for Safer Roads for their annual meeting, I learned about the science and partnerships that save lives on the road.

Fort Collins: Celebrating achievements and looking to the future of Liberal Arts at Colorado State University.

How to Explain the Value of the Graphic Recorder to the Folks Making the $$$ Decisions

Are you planning an event that you think could use some graphic recording, but the decision isn’t up to just you? Here’s a few ways you can help your team or leadership understand why it’s a great idea to get visual.

Start Planning Early: We all know there’s a million ways to spend an event budget. Make sure to reach out to your visual partner early on so you can be sure to have engaging, thought-provoking visuals to support your group!

Thought Partner: Find a visual practitioner who can help you understand your options about what’s possible and will help you craft custom elements and even processes that will make the most of your time together.

Science Rules: Graphic recording and facilitation isn’t just mesmerizing and fun, there’s a heap of science behind why it works! For example, did you know that the brain processes a visual 60,000 times faster than text (Semetko & Scammell, 2012)? Here’s a blog I wrote about the science behind graphic recording. And here’s a list of my favorite resources online and published, and if you want to geek out even more, ask me about my master’s thesis work around using graphic recording to help communicate complex science.

Money Matters: …and not just the operating budget for the event. Think of the value of the time (and salary!) of each person in the room. Why WOULDN’T you pull in someone who can help you make the most of your participants’ time? Bringing in a graphic facilitator to design a custom-tailored process or capture content visually can support your people as they make connections more quickly, think big, and collaboratively!

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Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, Karina

Now you’ve got ‘em all convinced, let’s talk about your event!

Where in the World is ConverSketch?

Boulder:  Working with startups and seasoned executives in the optics business to co-create and brainstorm ways to foster success on the leading edge of the industry. Thanks to  Sanitas Advisors  for the photo!

Boulder: Working with startups and seasoned executives in the optics business to co-create and brainstorm ways to foster success on the leading edge of the industry. Thanks to Sanitas Advisors for the photo!

Windsor:  Supporting the Town Board and municipal leadership as they envision and plan for their future!

Windsor: Supporting the Town Board and municipal leadership as they envision and plan for their future!

We Had A Kickass Retreat. Now What Do We Do with Those Drawings?

You pulled it off.

The right people in the room, excellent process design, a location that stimulated creativity and collaboration, excellent food. You even had a graphic recorder visually capture the conversations for you, which captivated participants and helped them see connections and build ownership of the ideas generated. The retreat. Was. Amazing. Everyone left feeling energized, with clear direction and shared understanding about where you’re headed and why.

Now what?

Aside from a cold beverage to celebrate pulling off such a stellar event, you know that you’ve got to figure out a way to keep participants motivated and energized after the retreat. How can you make sure they don’t get distracted with the day-to-day urgency of their work, and are able to keep the clear vision and energy front-of-mind?

Lucky for you, when the retreat is over, my job isn’t. The visual charts that are created are incredibly useful during, and also after the event. That’s why I create a custom list of suggestions to use the charts after the event, tailored to each of my clients’ needs and goals.  

And today I’m going to give you a sneak peek into what goes into them. A huge shout out to Lisa Arora for the framework I’m about to share.

4 P's of using a graphic recording chart after the event

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, Karina

Want to get more ideas for how to use your charts after an event? Let’s put your visual meeting notes into action for your organization!

Cheers!

Where in the World is ConverSketch?

In the Studio: Filming videos for the National Park Service and US Forest Service about climate change and wildfire risk planning. Things are heating up around here!

In the Studio: Filming videos for the National Park Service and US Forest Service about climate change and wildfire risk planning. Things are heating up around here!

Albuquerque: To graphic record for a women’s health mentorship program. Looking forward to  cactus  and desert vibes.

Albuquerque: To graphic record for a women’s health mentorship program. Looking forward to cactus and desert vibes.