Visual Storytelling for Impact

Have you ever worked on a project for multiple weeks, months, years, even? Then when it’s time to report on your work, or a friend asks you what you’ve been up to, you have no idea where to start explaining? 

For the past year, I’ve had the pleasure of working with a team at Boston University convening a network across the country to change health care systems to better support families and children with complex medical needs. 

As you can imagine, this project is complex, full of nuance…and the core team needs to be able to show how they’ve used the funding. A multi-year pilot working with teams across the US…systems and culture change…collaborative innovation…

Yeah. It’s complicated. And it’s a story that needs to be told.

So, we sat down for 90 minutes and the core team told me their story. They told me about what they heard from families, from care providers, from partners. They shared data in the form of lived experience and from tools they developed.  

The result was messy, but the main messages had become clear. Add in a few rounds of revisions, and we had a one-page illustration that could be used to tell their unique story to funders, families, and so others could learn and improve on what they started.

What did the team have to say?

“I could cry with pride and happiness seeing our family engagement work laid out so beautifully and clearly by Karina. Well done…and many, many thanks!”

— Meg Comeau, MHA; Boston University School of Social Work

What’s the story you want to share? How might you map it out visually to illuminate the impact you’re making?  

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

TREETIME: In May, I got to co-create with a brilliant group of ecologists, biologists, and other researchers preparing for a large grant proposal. The goal of the workshop was to build a network across fields of study that will explore environmental changes over different time and phenological scales. We created a massive Miro board that the group fully leveraged!

On the River: Yes, again! Last year we got lucky and pulled a permit to raft through Dinosaur National Monument, but the trip was postponed due to the ‘rona. So we got to go this year instead! Unplugged, refreshed, and ready for June! Here’s a watercolor I made on the river a few years ago - looking forward to making some more!

Why You Should Write That Down On Paper

Coming at you with a little visual thinking science this week, sparked by this article from FastCompany exploring new research about the power of writing things down on paper. I was really curious to read this research, as I’ve been working almost 100% on the iPad this past year.

The study compared people taking notes on paper with those taking notes either with a digital keyboard or stylus on a large phone. An hour later, they were asked about the information they took notes on while in an MRI scan. 

The results? People taking notes on paper remembered more accurately…and took notes more quickly!

Why? According to the article, “Your memory loves one-of-a-kind spatial and tactile details,” and having a finite space like a notebook page helps trigger visual memory of where information was on the page. Additionally, the kinesthetic act of writing out different letters triggers our memory, and including elements like arrows, bullets, doodles, and colors helps spark that recall even more. 

Take a few seconds to think about how you take notes on paper – what the action feels like, how you revisit the information, how you feel. Now, think about what that experience feels like using a tablet, stylus, or digital keyboard. For me, the tactile feel of paper, the smells of paper and graphite, and the experience of moving the page around come to mind, versus the stylus gliding across my iPad screen, and pinching in and out to zoom. 

People working with visual practitioners experience the benefits of visual notes for memory and deeper thinking directly – using colors to connect similar ideas or themes, including illustrations of stories to improve recall, and creating a shared visual metaphor all contribute to more focused and collaborative processes. In fact, the lead researcher says “For art, composing music, or other creative works, I would emphasize the use of paper instead of digital methods.”

For those of you thinking “Okay, but isn’t there a time and a place for working digitally? I mean, covid times, right?” Absolutely! Check out this post I wrote based on an interview with Austin Kleon about when analog and digital can support the creative process. With similar results to this research, Kleon recommends starting with pen/pencil and paper to spark ideas and thinking creatively, then using digital tools to refine your work. 

What do you think? How do you work most creatively? What are your tips for remembering information from classes, meetings, or workshops? 

Where in the Virtual World is ConverSketch?

In the Studio: Wrapping up two illustrations – one of a Vision Statement for a team working in the health sector, and the other an explainer of the concept of carrying capacity for a scientific article for young readers. The Vision Statement is not fully out in the world yet, so here is a snippet:

Core values and vision for supporting families and children with medical complexity.

And here are the brown bears and sea otters!

Carrying capacity explained via brown bears and sea otters in coastal Alaska.

NYC Stormwater Resilience Plan Officially Released: In 2018, I was part of an incredibly talented team of researchers, modelers, and the NYC Mayor’s Office working toward a data-informed, equitable, and safe stormwater resilience plan. After years of iteration and refinement, the Plan was officially released last week! Here is a graphic from the stakeholder workshops. To see and read the Plan as a PDF, click here. 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

How I Prepare for Live Graphic Recording: Visual Notetaking Tips You Can Start Using Today

If you and I have met and had a conversation about visual thinking, there’s a good chance I’ve enthusiastically shared that I believe anyone can draw, and anyone can take visual notes. 

Aside from the fact that we are innately visual creatures and a few tips can spark creativity, I’ve learned through the years that there are things I can do that help me feel more confident and consistently help me produce my favorite work. 

One secret is that taking time to prepare before live graphic recording really helps me set myself up for success. These are strategies I use all the time that you’ll be able to implement at your next meeting to infuse your own notes with some visual flair. 

Each tip is followed by a snippet from my sketchbooks as an example. Here we go! 

Look through an agenda and practice sketching ideas for how to visualize concepts that will almost certainly come up – specific animals, equipment, or activities.

Play with potential layouts – even if I don’t know how the conversation will emerge, if I have some ideas sketched out I’ve found I’m more confident and it’s easier to adapt or add more detail if I’ve already spent some time thinking about it. 

Pick your colors – as Brandy Agerbeck says, use color MORE, rather than using more color! Pick colors for very important ideas, or to add patterns in the background. This is especially helpful when working digitally and you can use literally any color – paring down up front helps make decisions quickly in the moment. 

Draw out session titles and key names/affiliations if you know them, that way you’re not trying to spell someone’s name correctly while listening to their brilliant ideas and trying to get it all down.

Keep scratch paper nearby for taking notes. I do this less working digitally as it’s easy to move or erase ideas, but it’s still helpful to have a sketchbook nearby to jot down a great quote or statistics to incorporate later. 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Back from Idaho: Where we spent two weeks unplugging and whitewater rafting! Here’s a shot from the South Fork of the Salmon River. Photo: Josh Metten

Procinorte: Even though I was offline most of the time, I was still able to jump back into Zoom for two days of agriculture and climate researchers from Canada, Mexico, and the United States discussing how to improve collaboration across borders for food and climate security. 

I’m Out of the Office for a Little Time on the River

Hello!

I’m taking some time off through the end of April to unplug, recharge, and spend time in nature on rivers.

If you’d like, check out this post about how time in nature fuels my creativity. Here’s a post about how whitewater rafting and running a business are similar. And here’s a link to my most recent post with a reflection template to think about what seeds you want to plant and nurture for yourself this year. Need inspiration? Here’s what Emily created with her kindergarten class!

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the Virtual World is ConverSketch?

Before we headed out, I had the pleasure of graphic recording for several fantastic projects! Here are a few highlights:

Adobe Creative Campus Collaboration: Learning and sharing how campuses are infusing creativity across majors and classes toward creativity for all. The conversation about STEM, STEAM (adding art), and STEMM (adding medicine) was especially lively!

Inclusion Café: Working with a US government team to facilitate dialogue about building a more inclusive and welcoming culture for ALL people.

Thinking Out Loud: A Clubhouse conversation about trends and observations in tech from cancel culture to the future of AI romance.

iMasons APAC Annual Summit: The Infrastructure Masons annual member summit for the Asia-Pacific region explored the future of Edge technology, growth, demand and training the next generation of data center leaders.

What Seeds Are You Planting? A Custom Reflection for You!

The seasons are changing.

It feels miraculous every year when we see small shoots of bright green poking up through the soil. 

It also feels like we can see the light at the end of the covid tunnel here in Colorado with more and more folks getting vaccinated.

As things return to more normal, it may feel like the pace of life will pick up (or maybe it already feels fast to you as we’ve adapted to remote work and the new patterns that has brought). 

As we’re shifting seasonally, this can be a moment to think intentionally about what’s next for you. Here’s a visual template to take a few minutes to reflect, which I’ve found to be incredibly powerful as a business owner, especially when things feel like they’re moving quickly.

RIGHT CLICK ON THE IMAGE TO DOWNLOAD

Right click to download and print!

Right click to download and print!

If this doesn’t serve you – that’s okay too! You do you. Here are the questions:

• What seeds do you want to plant now that will sprout and grow this year? 

• What have your roots quietly been up to beneath the soil and frost of the winter? What are things that aren’t visible yet, but are forming who you are and want to be? What keeps you nourished or gives you strength?

• What does it look like to nurture those roots so that as they wake up, you can bloom this year? What do you need to do for yourself?

Together, we have weathered some big storms this year. And you already know, weather patterns in spring are anything but stable – there’s bound to be another snow or cold snap this season. And as more of us are getting vaccinated and feeling more confident to see those we care about, there’s almost certainly something unexpected in our future we’ll need to shift around. 

And we know we can! 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

If this reflection resonates for you, let’s connect to talk about designing custom processes and visuals for you or your team.

Where in the Virtual World is ConverSketch?

Pacific Northwest Fire Science Symposium: Helping co-design and co-facilitate a 3-day symposium for Burn Bosses and other Fire Science professionals across the US Forest Service and partner organizations. We used Mural to collectively share and reflect resources and ideas throughout the week. 

Community Outreach: With a non-profit client looking to redevelop an outdated building to better serve their own community, and the folks in the neighborhood. We used Jamboards to explore options, concerns, and build consensus around what makes sense as the project moves forward!

Head’s Up: Time Out of the Office in Late April. I’ll be out from April 19-30 spending time in nature on rivers and will not be checking my email or phone regularly during that time. Thanks in advance for your patience on communication!

Have You Seen this Button? How to Create a Custom Background in Jamboard

Have you hosted a virtual meeting and felt like you knew people had really good ideas, they just weren’t speaking up? 

Regardless of whether the meeting is virtual or in person, not everyone feels comfortable speaking in front of a group. Add unmuting, raising hand, distractions, etc. in virtual spaces…and it’s easy to just not say anything.

One of the simplest ways I’ve seen engagement and energy skyrocket in a virtual meeting is to create space for people to add their ideas to the conversation in a virtual whiteboard. ­

Google Jamboard is free and doesn’t require folks to log in to access it, however I was really frustrated with Jamboard because I couldn’t “lock” anything down.

Until I noticed a button and discovered a simple solution.

Now I can create custom visual templates for breakout groups and embed them as the background so participants don’t accidentally move it around and confuse the group:

Here’s how you can embed your own image to create a branded, beautiful, or curated experience in Jamboard:

Step 1: Find the Set Background button.

Step 2: Select your own image. 

It’s. That. Easy! 

Okay, but maybe you’re thinking “Yeah, great Karina, you can draw up a template and embed it. What about someone who doesn’t want to/have that skill?”

I’m so glad you asked! You can embed any image as your background – your logo in the corner or an inspiring scene. It’s easy to do a Google image search right in the Set background tool. Then, once your background image is set, you can create shapes as boxes for text, and add a fill color to make them pop over the image, like this: 

Once you’ve created the shape from the toolbar on the left, click on it so it’s highlighted. Then, this toolbar will appear at the top, and you can choose a fill color, like so:

And, of course, if you DO want a custom visual experience for your next virtual meeting, you know where to find me. 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

iMasons Global Member Summit: This year the iMasons focused on gender parity in the datacenter field, exploring equity vs. equality, how to foster inclusive spaces, and how having a more diverse workforce is better for your business.

Client Spotlight: Check out how the National Parks Conservation Association leveraged the graphics created during a Zero Landfill Initiative retreat a few weeks ago! Major round of applause to Karen at NPCA for her creative communication for “the best meeting notes I’ve ever seen!” according to one participant. See the entire report here. 

Zoom, obvi: March 20th is International Day of Happiness, and Zoom asked me to illustrate what their employees (they call themselves Zoomies, which I love), said makes them happy. Here’s the image I created, and you can see the time-lapse on Zoom’s Insta and Twitter feeds!

Pacific Northwest Fire Science Symposium: I’m currently in the midst of co-facilitating a three-day workshop with training sessions and building a deeper network in this community working on resilient landscapes across the region.

3 Tips for Getting the Most out of Your Virtual Whiteboard

By now, most of us have experienced more video conferences than we can count (why, in the name of all that is holy, would we ever have the desire to count?). 

Which means over the past year, as a graphic facilitator in the digital sphere, I’ve collaborated with clients to create custom templates for virtual whiteboard platforms for events where participants say things like: 

This was the best zoom meeting I’ve been to!

- Participant at the 2021 Zero Landfill Initiative Retreat

And…

I had the Miro board up throughout the entire 3-day conference!

- Participant at the 2021 Zusman Neuroregeneration Symposium

So, how can we get these same exclamations at your virtual event? 

Let’s go ahead and take some work right off your plate and share what I’ve learned through trial, error, and following discoveries of others experimenting in this space. 

Hot tips: 

• Include important logistics such as the agenda, zoom links, survey links, etc. I create a custom layout with visual elements for specific sessions or for general feedback. In addition, I’ve learned it’s helpful for participants to be able to easily navigate the multiple links, web pages, and documents if they’re all linked into the board you’re using.

• Build time to engage with it into your agenda. This is KEY to successfully using a virtual whiteboard. To make the most of this tool you’ve invested in using, BE SURE to include time(s) each day to engage with the whiteboard. Whether it’s an activity, or just time to network, 10 minute blocks of time can make a huge difference to help participants connect. BONUS: Remind people where to find it – drop the link in to the chat box regularly.

• Add a new element each day. In a multi-day virtual event, once participants start to get the hang of navigating your whiteboard space, create new elements for them to interact with each day. Make them delightful and useful – asking specific questions about content or simply providing a space for a morning/afternoon reflection creates a reason to draw people back in, and more opportunities to connect with each other.

Curious which virtual collaboration platform is right for you? This post contains a brief pros and cons of a few popular ones here. Have a tool you love? Please share it with me, I always enjoy learning from the Brain Trust (all y’all).  

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Houston Methodist Neuroregeneration Symposium: Capturing key ideas from heady talks about how to repair neural function after spinal cord injury. My favorite thing about this workshop is how focused it is on creating space for collaborations between labs and fields of study!

Friends of Refuges Annual Meeting: For the Suwannee and Cedar Key Friends of Refuges, covid didn’t keep these folks from sharing updates and anthropological research from the area in a virtual setting! Did you know that Swallow-Tailed Kites migrate 5,000 miles over 2 months to get to Brazil each winter? 

Ready to create a unique and engaging virtual whiteboard for your event?

How to Help Participants Cocreate, Connect, and Inspire at Your Multi-Day Event

The full synthesis map from five days of the virtual GCSE+Drawdown conference.

Once again for the people in the back, you CAN have an interactive and participatory virtual conference with over 3,000 participants from all over the world! 

In early January (let’s talk about how these folks know how to start a new year!), the Global Council for Science and the Environment (GCSE), and Project Drawdown brought together researchers, leaders, and community members to learn, share, and create solutions for people and planet.  

As a visual thought partner for the virtual event, I wanted create ways that graphics could support meaningful work with the huge number of participants and volume of content. There were eight Thematic Pathways with concurrent sessions, and more than 50 simultaneous Collaborative Action Groups which emerged from brainstorming sessions over the course of the week. 

How could we work together to look for patterns and themes across multiple, very full days? 

How could we make sure participants could see their ideas emerging throughout the week? 

And how do this as just one recorder? 

We needed a plan!

The organizing team and I collaborated before and during the conference to develop communication systems, like a designated note-taker in each Pathway with access to a shared Google Doc template for key ideas. I could then distill and illustrate these notes, and combine them with insights from real-time graphics of plenary panels and keynotes (these drawings were included in the final piece as well). 

Communication of key ideas? Check. 

We decided to use Miro as a virtual platform to host the emerging map. Similar to shared Google Docs or Slides, with a shared link we dropped into the chat each day, participants could view the Synthesis from start to finish throughout the week. They could zoom in to see details in graphics I had drawn real-time in plenaries, or zoom out for the overall flow, and could share it with others they thought would be interested.

Participant observation? Check!

The result was a massive Synthesis Illustration mapping how research feeds action for climate solutions, which participants could SEE AS IT GREW throughout the week on the conference website’s gallery, as well as via the link shared frequently in the chat box throughout the conference. 

So, what emerged as key themes for science and solutions for people and planet? Explore for yourself! For me, a theme I’ve hear not only at GCSE+Drawdown, is that for these solutions to work, it comes down to one thing: people working together. 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Adobe Creative Campus Collaboration: Learning from creative educators and students how to nurture the “magician” in each potentially creative student. 

Filming a New Drawing Connections Video: Did you know that mosquitos are not native to Hawai’i? In the newest video with the NPS, I can’t wait to take you through a journey of endangered birds, avian malaria, and climate change. 

Natural Areas Strategic Vision: I’m delighted to finally be able to share this studio illustration created last year in partnership with the City of Greeley’s Natural Areas program, showing the history of the land, input from the community, and vision for the future.

Number Nine, Feeling Fine -- Happy Birthday ConverSketch!

Happy Wednesday! Why so happy?

Yesterday was ConverSketch’s Golden Birthday, so let’s celebrate together with nine insights from NINE YEARS in business with you!

One of the best parts of being a graphic recorder is that I get to listen to fascinating conversations spanning industries and sectors. From climate science experts, to local governments working to solve community issues, to public health leaders ending the HIV epidemic, to supporting just and fair elections, to neuroregeneration science, to visual thinking in middle school classrooms. I get to listen, distill, design, and offer visuals to support these teams working on important issues around the globe. 

What can we learn from each other and apply as we move together through and beyond the pandemic? What are the things I hear over and over, regardless of the topic? 

Today, I’d like to share observations that span these sectors and might offer an insightful new perspective for you, along with process or reflection ideas for you personally, or your team. 

1. No matter what you do, figure out how to communicate effectively. In nearly every event I graphic record or facilitate, I hear how important it is to bridge between silos or share our story with our audience. But how? 

   Internally across silos: Create a one-page illustration of your mission, vision, values, and goals for the next 1-5 years. Have each leader walk their team through it and do an exercise to help every person see how they’re contributing to the big picture. 

   Externally to your audience: Tell a story that resonates with them! Figure out how what you’re doing solves a problem, fear, pain point, or question they have, and put your audience at the center of the story you’re telling.

2. Technology is incredible and provides so many opportunities for access and information sharing. But what is the technology supporting or driving? Human connection! It’s tempting to focus on the technology, rather than the process. Instead, define your purpose clearly, keep it front and center, and select tech, tools, and processes that support that purpose.

   Question: Is our purpose to build networks or share learning? How will we do this? What does our purpose NOT include?

3. Say yes…and say no. Say yes to opportunities that spark energy in you, even if they take you by surprise or don’t initially seem relevant. Say no to things that fragment your attention or offer the trade-offs if you do that something else on. 

   Framing: “My team can work on this, but we’ll have to let go of this other project. Which do you want to prioritize?”

4. Listening to a podcast recently, this struck me: “The more wrong you’re willing to be, the better your life will be.” This little sentence combined curiosity, vulnerability, and an open heart – tools we can all deploy every day to let go of defensiveness and create a culture of collaboration. I’m going to call this unconditional curiosity. 

   Question: When do you notice yourself feeling defensive? Why? How might you lean into being wrong?

5. Stand on the shoulders of giants rather than recreating something that already exists. This ties back to communication. When researching a new project, look to different fields to see what has been successful, then adopt new strategies in your own work. 

   Question: Find an example of a company or organization that has successfully navigated a problem you’re working on. What do they do? How can you learn from them? 

6. Trust yourself and cultivate intuition. There is more and more research showing the connection of the mind and gut through the microbiome. So when you feel something, pay attention, listen, and learn from your body.

   Question: How am I cultivating trusting intuition in myself or my team?

7. Social and environmental justice are important to a growing population. Make your Why clear and provide opportunities for your people to engage with causes you care about. 

   Question: How do our organizational values support social or environmental work? How do we tell that story clearly to our audiences?

8. After a powerful retreat, then what? How do you make sure all the focused work keeps momentum? Returning after an awesome meeting (virtual or not), staying focused can be the biggest hurdle. 

   Action: Figure out how to set yourself up for success, whether it’s setting a 15-minute timer, or setting out supplies for creative practice or a workout first thing, or writing down your top 3 priorities the night before so you can jump right in. 

9. This world is filled with remarkable humans doing incredible things for others and the planet. You matter and have important gifts to share. This year has been…something. And to everyone who has struggled with loneliness, loss, carrying the weight of too many things…You are a miraculous spark of light in the world and I’m so glad you’re here. 

   Action: Give yourself a hug or quick dance break to a favorite jam – you are amazing!

Thank you from my heart and soul for making NINE YEARS possible! With deep appreciation for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place --

Cheers, 

Where in the Virtual World is ConverSketch?

Northwestern Health Sciences University: For the annual Homecoming conference sharing state of the science and best practice in chiropractic.

Driving K-12 Innovation Summit: Working with the Consortium for School Networking where educators across the globe shared stories, trends, and ideas for the future of learning. They really know how to host online meetings – instead of panels, participants were treated to an interactive gameshow style virtual event!

HIV Leadership Academy: Visualizing stories of participant in this year’s Leadership Academy for community leaders working to end the HIV epidemic.

Michigan Climate Action Network: Creating a thank you graphic for Governor Whitmer for her forward-thinking agenda and legislation to protect Michigan’s clean water and climate for the future! 

Research to Action: What Any Sector Can Learn from GCSE+Drawdown

Why, yes, you CAN have an interactive and participatory virtual conference with over 3,000 participants from all over the world!

Earlier this month, the Global Council for Science and the Environment (GCSE), and Project Drawdown brought together researchers, leaders, and community members to learn, share, and create solutions for people and planet.  

Some of the most powerful insights can be translated to any sector, so no matter who you are, here are a few snapshots from graphics showing what resonated most with the participants over the course of the week: 

Effective communication is more important than ever. To do so, we need to meet people where they are. 

Listening to and elevating diverse voices we haven’t in the past. At GCSE+Drawdown, there were several Indigenous presenters who openly shared their research and perspectives.

Networks and partnerships are needed do the incredible things we are called to do. Working together we can fill in one another’s gaps, offer new perspectives, and share resources.

Complex challenges require creative solutions, which means looking for systems and across disciplines.

GCSE always does an excellent job leveraging the graphics I create with them. Last year they created a stunning Global Sights and Sounds page to share the graphics and highlights from the conference. This year we collaborated to create visuals for social media posts before, during, and after the conference. I also made a massive Conference Synthesis map created over the course of the five-day conference. Scroll to the right and zoom out to see the entire thing! 

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Middle School: Facilitating a series of professional development sessions on using Adobe Fresco with their students as a creative thinking tool. 

US Fish and Wildlife Service:  Graphically facilitating a session with regional leaders to analyze how to create an internship system that is inclusive and supports hiring a more diverse and representative workforce. The outcomes will be refined into a strategic illustration which can be used in tandem with the Hiring Barriers and Biases illustration I created last year. 

Strategic Planning:  With a non-profit focused on supporting our democratic process through data-driven approaches. I can’t share the whole graphic, but here’s a snapshot of the title of a session that really elevated the energy levels during a remote retreat. Remember to celebrate accomplishments and share kudos for your team!